Visitor Management

Make a great first impression, increase security and improve your employees’ productivity with Ricoh Spaces Visitor Management.

With the freedom to customise your sign in experience, you can control who enters your building, what data you collect from them and the experience they receive. Say goodbye to manual processes and the hassle of maintaining paper-based logs with our easy to use interface, pre-book and instant host notification features.

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You don’t want unapproved visitors to have uncontrolled access to your employees, company assets, or confidential information. Eliminating paper-based solutions and adopting software can help keep your place of business safe..

  • Full admin visitor log
  • Create your own visitor sign in display
  • GDPR compliant


Making a great first impression is essential. It’s key to ensure that the visitor experience available represents who you are as a company and fits with your brand identity.

  • Easy view space availability on visual floor plans
  • Full schedule view with custom booking experience
  • Fully integrated room panel options
  • Easy sync with Microsoft Teams Room devices
  • Pre-book visitors and request services in advance


View and analyse trends of your visitor traffic over time.

  • See how many visitors are onsite at any given time
  • Analyse past data to spot future trends to predict when you can expect your reception to be most busy
  • Understand who your most popular host is


Quick and easy implementation guided by a team of workplace experts.

  • Battery Powered or PoE options
  • Under desk, in room and ceiling sensors
  • Vision/Occupancy Sensors
  • CO2, Humidity and Temperature Sensors
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