Desk Management

Ricoh Spaces has simple yet powerful desk booking, policies & assignment, providing you with a greater level of control of your workplace with the flexibility to adapt as the needs of your business change.

Whether you hot desk, fixed desk or a combination of both, Ricoh Spaces can provide clear actionable insights and drive efficiencies for your desk space..

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Manage your desks, your way. Our admin application and fully customisable floor plans provide clear visibility and easy management of your desk space with configurable policies available across each location

  • Enable or disable desks for booking
  • Assign desks to people or groups
  • Set policies such as number of days in advance a desk can be booked


Quick & easy desk booking via the Android & iOS apps, using the interactive floor plans or even directly via QR on the day.

  • Easy view space availability on visual floor plans
  • Full schedule view with custom booking experience
  • Fully integrated room panel options
  • Easy sync with Microsoft Teams Room devices
  • Pre-book visitors and request services in advance


View and analyse trends of your visitor traffic over time.

  • See how many visitors are onsite at any given time
  • Analyse past data to spot future trends to predict when you can expect your reception to be most busy
  • Understand who your most popular host is


Quick and easy implementation guided by a team of workplace experts.

  • Battery Powered or PoE options
  • Under desk, in room and ceiling sensors
  • Vision/Occupancy Sensors
  • CO2, Humidity and Temperature Sensors
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