Cookies are small text files that are stored on your terminal (smartphone, computer, tablet, etc.) by Ricoh Europe PLC ("Ricoh") and its partners when you browse across our RICOH Spaces website, https://ricohspaces.app. By extension, and for the purposes of this cookies policy, the term 'cookie' covers in general all the tracking technologies used on our website that collect information about your browsing history and your interactions on our website.

Cookies can be:

• Session cookies, when they are stored on your terminal solely for the duration of your browsing on the website and deleted as soon as you close your browser.
• Persistent cookies, when they are kept on your terminal for a longer period of time, until their expiry or until they are removed by the user.

In some cases, the cookies used on our website might collect your personal data.

Any personal data that is collected by Ricoh in its capacity as data controller will be processed in accordance with the provisions of this cookies policy.

Where third-party cookies enable our partners to collect and process your personal data, please refer to their privacy policy for more information about the terms under which your personal data will be processed. A complete list of the partners that are authorised to deposit cookies on our website is available under the "List of cookies used on our website" section below.

Categories of cookies that might be stored on your terminal

Several categories of cookies may be stored on your terminal's hardware: essential cookies that are needed for the operation of the website and provide enhanced functionality and personalisation of the website, audience measurement and analytics cookies used to measure the performance of our website, social media cookies that enable you to share our content on social media services, and advertising cookies.

Strictly Necessary and Functional Cookies

Strictly Necessary cookies, such as functional, session, authentication and security cookies are essential to the proper operation and security of the website and enable the website to provide enhanced functionality and personalisation. These cookies are necessary for the provision of services that you might wish to access through the website. They are activated by default.

Among other things, these cookies:

• Ensure seamless browsing across our website, facilitate and accelerate the loading of various web pages, and ensure the operation of all of the functionality of the website;
• Store a user's display preferences (language used and specific presentation of the service) and adapt the presentation of the website to provide a personalised experience where this is an intrinsic aspect of the service offered on the website;
• Store certain information regarding your purchasing history (for instance, these cookies store the contents of your shopping basket in memory);
• Enable you to access restricted and personal areas of the website, such as your client account, by means of an authentication mechanism;
• Implement security measures and detect any fraudulent access to your client account;
• Store your preferences in terms of cookies and allow the operation of our cookie management tool;
• Enable the operation of some of the functionality of the buying and ordering process.

In the course of using some of these cookies, Ricoh may collect and process certain personal data for the abovementioned purposes. This may include an End User’s IP address, your session identifiers, information concerning your browser and/or your terminal, your browsing history and your preferences (including your stated choices in terms of cookies).

The legal basis for the processing of this data is the legitimate interest of Ricoh to ensure that its website operates properly, securely and in accordance with the preferences chosen by each user. Your data will only be disclosed within Ricoh to those persons who need to know it for the abovementioned purposes, such as our website management and technical support teams. Ricoh might also share this data with external service providers and other entities of the Ricoh Group for these same purposes. Should this data be transferred overseas, Ricoh shall implement appropriate guarantees to protect each transfer in accordance with the GDPR. Your personal data will only be kept for the duration required to fulfil the abovementioned purposes and, in any event, for a maximum duration of 6 months. The data concerning your consent may be kept for longer in the event of any action or investigation that might result in checking or challenging Ricoh's compliance with its obligation to obtain required consents from the users of its website.

Performance Cookies

Our partners store Performance cookies, such as audience measurement and analytics cookies on our website in order to enable us to measure the audience of our website, optimise its performance and improve our services. Should you not accept these cookies, we will not be able to take your browsing history into consideration as part of our compilation of performance and audience measurements statistics.

Among other things, these cookies:

• Enable traffic statistics to be compiled (for instance, the number of visits, the most visited pages, etc.) to help us understand how visitors interact with our website and to improve the quality of our services and the user-friendliness of the website;
• Help us to analyse your browsing behaviour on our website (for instance, mouse movements, scrolling).

In the course of its use of these cookies, Ricoh only accesses aggregated statistical data.

A list of our partners that are authorised to deposit Performance cookies on the website, subject to your consent, is shown under the "List of cookies used on our website" section below.

Targeting Cookies

Ricoh and its partners use cookies designed to enable you to benefit from targeted advertising that might be relevant to you on our website and on third-party websites. Should you not accept these cookies, you will not be able to have access to this targeted advertising.

Among other things, these cookies:

• Are used to adapt the advertising content served on our website to your personal interests, location and behaviour on our website;
• Limit the number of times the same advertising content is shown to you;
• Are used to compile statistics concerning the advertising on our advertising spaces and your interaction with these spaces to assess the effectiveness of an ad;
• Are used to monitor the billing of our advertising partners;
• Are used to show you advertising content that is of relevance to our website and our services when you access third party sites and social networks following your visit to our website.

A list of our partners that are authorised to deposit Targeting cookies on our website, subject to your consent, is shown under the "List of cookies used on our website" section below.

In the course of using some of these cookies, Ricoh may collect and process some personal data for the abovementioned purposes. This may include your IP address, unique identifier, location data, information concerning your browser and/or your terminal, your interests as identified through your browsing history, the advertising content that you viewed and your interactions with this content.

The legal basis for the processing of this data is your consent to receive targeted advertising. Your data will only be disclosed within Ricoh to those persons who need to know it for the abovementioned purposes, such as our website management, technical support and marketing teams. Ricoh may also share this data with external service providers and other entities of the Ricoh Group for these same purposes. Should your data be transferred outside the European Economic Area, Ricoh shall implement appropriate guarantees to protect each transfer in accordance with the GDPR. Your personal data will only be kept for the duration required to fulfil the abovementioned purposes and, in any event, for a maximum duration of 6 months. The data concerning your consent may be kept for longer in the event of any action or investigation that might result in checking or challenging Ricoh's compliance with its obligation to collect the consent of the users of its website.

Social Media Cookies

Ricoh and its partners use cookies designed to enable you to share our website's content with your friends and your network on social media services. These cookies are also capable of tracking your browser across other sites and building up a profile of your interests to provide you with personalised content and messages on other websites you visit. Should you not accept these cookies, you will not be able to use or see these sharing tools and you will not be provided with personalised content.

Among other things, these cookies:

• Enable you to share our content with your friends and network on social media services;
• Are used to adapt the content and messages served on other sites to your personal interests.

A list of our partners that are authorised to deposit Social Media cookies on our website, subject to your consent, is shown under the "List of cookies used on our website" section below.

In the course of using some of these cookies, Ricoh may collect and process some personal data for the abovementioned purposes. This may include your IP address, unique identifier, location data, information concerning your browser and/or your terminal, your interests as identified through your browsing history, the content that you viewed and your interactions with this content and the social media services that you might use.

The legal basis for the processing of this data is your consent. Your data will only be disclosed within Ricoh to those persons who need to know it for the abovementioned purposes, such as our website management, technical support and marketing teams. Ricoh may also share this data with external service providers and other entities of the Ricoh Group for these same purposes. Should your data be transferred outside the European Economic Area, Ricoh shall implement appropriate guarantees to protect each transfer in accordance with the GDPR. Your personal data will only be kept for the duration required to fulfil the abovementioned purposes and, in any event, for a maximum duration of 6 months. The data concerning your consent may be kept for longer in the event of any action or investigation that might result in checking or challenging Ricoh's compliance with its obligation to collect the consent of the users of its website.

Cookie Management

Consent

When you access the website, a cookies banner will be displayed enabling you to accept or to reject all optional cookies (except Strictly Necessary cookies which are always activated as a condition of your continuing to use the website), or to state your choice for each category of optional cookies subject to your prior consent. As long as you have not provided your consent, these optional categories of cookies are deactivated by default and are not stored on your terminal.

Configuration of cookies

You can manage at any time your preferences regarding the cookies stored on your terminal as follows:

• On the RICOH Spaces website, via the cookie banner that is accessible during your browsing of the website and/or via the "Cookie Policy" link accessible from all the pages of our website

When the cookies banner is displayed on the website, you can choose to configure your choices for each category of optional cookies. Click the "Manage Preferences" button on the banner to display a configuration window informing you about the categories of cookies used on the website and to select the purposes of certain cookies that you can accept or reject.

You can modify these parameters at any time by clicking on the "Cookie Policy" link accessible from all the pages of our website.

• From your browser

You can configure your browser to systematically reject the storage of cookies.

Each browser features a different process for configuring your cookies preferences. Please consult the relevant documentation of your browser to check how to modify your consent in terms of cookies.

To assist you with the configuration, you may find it useful to view the specific help page of your browser:

• Chrome: https://support.google.com/chrome/answer/95647;
• Edge: https://support.microsoft.com/en-us/windows/microsoft-edge-browsing-data-and-privacy-bb8174ba-9d73-dcf2-9b4a-c582b4e640dd;
• Firefox: https://support.mozilla.org/en-US/products/firefox/protect-your-privacy;
• Internet Explorer: https://support.microsoft.com/en-us/windows/delete-and-manage-cookies-168dab11-0753-043d-7c16-ede5947fc64d;
• Opera: https://help.opera.com/en/latest/web-preferences/#cookies;
• Safari: https://support.apple.com/safari.

Retention period of your choices

Your choices as to whether accepting or rejecting optional cookies on our website are stored for six (6) months, after which you will once again be asked to indicate your acceptance, rejection or wish to configure the optional cookies.

ESSENTIAL WEBSITE COOKIES

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PERFORMANCE AND FUNCTIONALITY COOKIES

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ANALYTICS AND CUSTOMISATION COOKIES

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UNCLASSIFIED COOKIES

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